In the last 6 months I had the chance to organize a few interesting events, first there were 2 Excel courses and second there were 2 events for the IT community in Oradea (Romania), the city where I live.
I don’t have a personal assistant or a VA so I decided to use Eventbrite to help me organize these events and I am glad I did, because it made my life much easier. My partners for the IT events told me several times that this app was great, nothing new here.
Here are the main reasons why I think you should do the same.
#1 Online page with all you need
The IT events I am talking about had a brand of their own, this is why I decided not put them on my company website. I did not want to build a new website only for this so I had a small problem.
In this case, the fact that Eventbrite gave me an event page for the event and also a custom URL was really helpful. The event page contains:
- Date and time
- Location information with a map
- Registration options
- Event description
- Info about the organizer
#2 Registration confirmation
For my Excel courses I needed to make sure that people aware that they need to bring their own laptops running Excel.
Eventbrite saved me from having to email every participant as he signs up with the registration confirmation. This is an automated email that is sent to every participant after signing up. In this way I could make sure that every participant received all relevant info as they registered.
My email was pretty simple:
Hey, thank you for signing up, I will bring the coffee and electricity, you bring a laptop running Excel
Emailing more than 30 people at a time, putting them in bcc and getting updates from the server that you are sending too many emails, is not fun.
Eventbrite not only allows you to send emails to participants both before and after the event but also to schedule emails. So you don’t have to worry about forgetting to send a reminder email 1 week and 1 day before, you schedule all emails and go worry about other things.
#4 Embed options
When you don’t have a website Eventbrite can save time and effort. When you have a website however, you don’t want to drive traffic away, you want to use Eventbrite on your own site.
This is possible with the embed features, you can embed several parts directly onto your site, so that people could register without moving to a different site.
#5 The mobile app
Imagine going to an event and instead of using pen and paper the people who welcome you scan the QR code on your ticket or search for your name using a tablet. Yes, I call that a good first impression.
Eventbrite has a mobile app for this purpose. I’ve used it, even though it’s not very feature rich, it does the job it was designed for.
#6 It’s free
Yes it’s free, it costs money only if you want to sell tickets. Price is not the main reason why I am using this app, if it costed like 500$/month it could be a reason not to.
This was my experience using Eventbrite, a good one, this is why I highly recommend them. There are still things to improve both in the web and mobile app, like a more flexible layout for the event page and maybe others.
What do you think
If you had the chance to use this app or maybe know an alternative, tell me about your experience in the comments section bellow.